Ensure all form fields are tagged and are a part of the document structure and ensure that they have proper descriptive text (tool tips).

For URLs to be accessible to screen readers, they must be active links that are correctly tagged in the PDF.

Specifying the encoding helps PDF viewers’ present users with readable text.

Because tabs are often used to navigate a PDF, it’s necessary that the tab order parallels the document structure.

Use sufficient contrast for text and background colors.

Ensure bookmarks parallel the document structure.

Ensure that the Document Title is specified.

Make sure the document’s language is specified.

Check the reading order and make sure all tagged elements are in the intended reading order.

Use the proper tags for each element so that they are identified properly.

Use the Accessibility Checker built into Adobe Acrobat Pro and fix any issues that it may find.

Never use the Print to PDF option as this results in a PDF that is not accessible.

When possible, use the Create PDF button from the Acrobat ribbon in Microsoft Word to ensure the resulting document is tagged properly.

If the document was created the document using a different authoring tool such as Microsoft Word, please use the accessibility features of the program before converting to PDF.

UH System has a series of how-to guides covering document creation in many popular programs. Web users come to our website on many different platforms, so it is preferable that the content adapt to them. The PDF will not respect the reader's font-size preferences or screen size, and instead deliver the ' one-size-fits-all' document. Often the documents open in another app, which can break the 'flow' for the reader. By choosing to only present the information as a PDF, you are denying the visitor the chance to make their own choice about how to consume the information.Īdditionally, PDFs are not mobile-friendly, so a large number of potential visitors will find the content troubling to consume.

Web pages are inherently accessible, and every modern browser offers the user the ability to save the page as a PDF. UH Hilo’s Content Managment System makes it easy for non-technical users to create web pages. Does it Need to be a PDF?Īnother option for largely text documents is to create a web page containing the same information. These standards were refreshed in January, 2017 to adopt the Web Content Accessibility Guidelines (WCAG) 2.0 levels A and AA.

All public-facing content, and most non-public facing content, made available on our websites and social media channels must meet standards and guidelines outlined in Section 508 of the Rehabilitation Act.

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